Sync and Swim

Better ways to manage music, video, and apps between your Mac and your iPod or iPhone.

Manage apps on your iPhone or iPod touch.

Hallelujah--iTunes 9 brought the option to more effectively manage which Home screen’s apps appear on your iPhone or iPod touch. Now when your device is connected and you select it in the sidebar, click the Applications tab to see a visual representation of where app icons will appear on the 10 possible Home screens. Although we’d love to see the option to name each screen rather than having them be numbered, the new management option is miles ahead of the old way of doing things.

We created a screen just for the news apps we use most.

Automatic syncing saves time and space.

iPods and iTunes have always had the ability to automatically sync with each other--sharing exactly the same music files. For some this is great, as it maintains an exact copy of your music, photos, and contacts on your iPod or iPhone and on your Mac. Others, though, prefer more flexibility. With your iPod selected, go to its Summary tab and click Manually Manage Music and Videos. Then you can add or delete tracks from the iPod’s music library by hand. Just drag and drop tracks from your iTunes library to add them.

In each subsequent tab you can choose to manually sync contacts, calendars, ringtones, videos, applications, and more. This is a great way of syncing some data without performing a full sync, which can be slow and puts you at risk of accidentally overwriting data.

Use Senuti to get music from an iPod to your Mac.

Being able to copy songs from an iPod to a Mac is incredibly useful, and no, we’re not talking about pirating. If you keep distinct iTunes libraries on more than one Mac, your iPod can carry them back and forth. If your hard drive crashes, or you get a new Mac, restoring iTunes tracks via an iPod is a great trick to have at hand.

FadingRed’s Senuti ($18, www.fadingred.com) lets you do exactly this--a simple operation you’d think iTunes would allow but doesn’t.

You can drag not only songs and videos, but whole playlists, right to your iTunes library.

Senuti supports the iPod touch and iPhone, as well as all the iPods. When you connect your device, its library and playlists appear at the top of the sidebar, while your iTunes library and playlists are listed on the bottom. Blue dots next to the tracks show you which songs on your iPod already exist in iTunes. Drag songs from your iPod’s library and drop them onto your iTunes library, or select songs and click the big green Transfer button. Senuti can copy the songs anywhere on your hard drive for you to back up, or it can even add the songs directly to iTunes--just choose iTunes Music Folder as the default download location in Senuti > Preferences.

Senuti can also rebuild playlists from your iPod in iTunes. Smart playlists on your iPod become regular playlists in iTunes, however, preserving the list as it was on your iPod, without adding in more qualifying songs from your iTunes library, as a smart playlist would. To copy a playlist to iTunes, you drag the whole playlist name from the iPod area of the sidebar and drop it on top of the word iTunes in the bottom half of the sidebar.

Pump up iTunes with AppleScripts

We have long been fans of Doug’sAppleScripts for iTunes, a huge--and we do mean huge--catalog of AppleScripts created by Doug Adams and available to the iTunes-loving masses for free at dougscripts.com/itunes.

You can laugh, but we would never have taken the time to manually compare the similarities of these playlists. Thanks, Doug's Scripts!

One particularly useful script--though it’s very hard to pick just one--is the Compare Two Playlists script, which compares the contents of two playlists and creates a text file on your Desktop listing the tracks they have in common and the ones that are exclusive to each. This comes in handy if you make a lot of playlists for parties and want to easily tell them apart. Download the script, unzip it, and copy the scripts to the your username\Library\iTunes\Scripts folder, creating the Scripts folder if necessary, as directed in the instructions.