Most people don’t like being stuck with the task of taking down meeting notes (often referred to as “minutes”), mainly because you're either writing them down on a piece of paper or typing them out in Microsoft Word, only to have to go back, reformat, and then send them out to the appropriate persons. Even writing that sentence makes the task sound droll. Boring!
Luckily, a new web app is here to help. Ta-da! In this post, we’ll show you how to capture and send meeting notes through the free Minutes.io service.
You don't even need an account to use Minutes.io because all of your notes are stored locally within your browser.
After navigating to Minutes.io in your web browser, click on the green “Click here to start” button.
This will present you with a page-based interface that you can tab through in order to fill in all of the data. When adding Attendees, initials will be assigned to their name, allowing you to shorthand the names of the attendees while you're typing the meeting notes.
While tabbing through the interface works well for adding your meeting notes quickly, there are also a few more keyboard shortcuts that make Minutes.io data entry even more effective:
Jump: Command + Arrow Keys
Move: Command + Shift + Up/Down
Duplicate: Command + D (or Command + D + Shift)
Delete: Command + Shift + Delete (or Backspace)
Because your notes are stored locally in your web browser, you can create an almost unlimited set of meeting notes. To manage your notes, click on the Home button in the page entry mode.
This will take you to a new screen, allowing you to see and begin editing any of your previously created notes. The notes in the Drafts section are those that haven’t been filed yet. Once filed, the notes will appear in the Filed section.
In editing mode, you can easily file your notes by clicking on the small checkmark that appears underneath the Home button. This will mark the document with the date of filing, and will change the buttons to Mail and Print. You will still be able to edit your notes by clicking on the pencil (edit) button.
By clicking on the Mail button, you will be presented with an email preview, allowing you to instantly a link to your meeting notes. The meeting attendees will automatically be included in the email, but you can also add more email addresses at will. When you are ready to send your notes, click the Send button or the “Send with Gmail” button.
Follow this article’s author, Cory Bohon on Twitter.
