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Now that you’re in the throes of converting all your paper pulp into digital files with your trusty ScanSnap, you might find yourself in need of some gadgets to make life easier. Here's the short list of equipment you’ll need in your new paperless office.
While modern conveniences like scanners promise to reduce the piles of paper permeating our lives, our current reality is quite different. Sure, email has become the standard of electronic communications, and it cuts across all geographical and age boundaries. But there’s still an analog, paper-based technology that persists: the venerable Fax.
We all have scanning needs, but how many of us are really taking advantage of the full breadth of benefits that “going paperless” affords? Indeed, scanning hard copies and then shuttling them off to the recycling bin offers a lot of benefits that most people never consider. And wouldn’t you know, we have five of those benefits to share with you now…
While the Fujitsu ScanSnap line was created to offer the best speed and features in text-heavy document scanning, lots of owners have discovered that these devices are capable of delivering perfectly decent graphics scanning as well.
In the process of converting all of your paper treasures to scanned copies, the importance of backing up digital files is more pressing than ever – and an ounce of prevention can save you from a level of heartbreak (and acid indigestion) that no decent person should ever have to endure. Mac storage is cheaper than it’s ever been, which should motivate you to consider backing up your data right now.
Paperless bill pay, online newspapers and magazines and even tools like the Kindle have made it easy to transition much of what we do with paper to a digital format. But, access to information? How can we get the best of both worlds — digitize everything and access all the time? The combination of Evernote and the Fujitsu ScanSnap give you that and much more.
OK, so you’ve scanned your life silly. Your personal papers: scanned. Your tax records: scanned. Your grade school reports cards: Yes, inexplicably, scanned. But how, exactly, do you protect all these PDFs from data death? Many folks are turning to online document back-up services—they’re saving their PDFs to “The Cloud.” Click the jump link, and see how Mac|Life rates five popular offsite storage services. (And then get those PDF puppies saved!).
Scanning documents to JPEG with the Fujitsu ScanSnap is very easy once you understand one simple rule, first and foremost, always make sure to turn off "auto color detection" in the ScanSnap Manager.
The Fujitsu ScanSnap creates both, single and multi-page PDFs. As a matter of fact, you can control exactly what you want to do by setting your ScanSnap to do single page PDFs, multiple page PDFs, or set it up to create multiple page PDFs for every X number of documents you scan.
Sooner or later, you will lose files and/or your hard drove will die, so you have to be prepared. Fortunately, Time Machine—the backup application built in to Leopard—makes backups a no-brainer. With this guide, backing up is even easier.
Looking for somewhere to store your paperless world? Hard drives remain the leader for storage and speed versus size. While flash-based USB drives remain the tiniest drives out there, physical size isn’t everything. Hard drive makers continue to put a lot of R&D into raising performance and increasing storage density.